Terms and Conditions

This document sets out the terms and conditions between Envision Your Life (hereafter referred to as “Envision”) and you when you register for any event or conference organized by Envision. By registering for an event or conference organized by Envision you are agreeing to comply with these terms and conditions. You should read this document carefully.

Acceptance of policies and registration conditions

The following Envision Registration Terms & Conditions (the “Terms & Conditions”) apply to all Envision events. Prior to your registration, you must acknowledge and accept the Terms & Conditions contained herein. Should you not wish to accept the Terms & Conditions you should not register.

Submission of a registration is regarded as affirmation of your acceptance of the Event Terms & Conditions.

How we will use your information

Envision is committed to data privacy and protecting your personal information. Information on how Envision collects, processes, and uses your data is included in the Envision Privacy Policy which is hereby incorporated into these Terms & Conditions.  Additionally, by submitting your email address during the event registration process, you agree that Envision and its event partners may send you event-related information.  A valid email address is required for all registrations.

Envision uses the personal data you provide in this registration for administering your participation in this event.  This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event.  

ENVISION may disclose your personal data to third party service providers engaged by Envision to assist in the conduct of the event (e.g. housing bureau, mobile application provider).  Information you provide when registering for or participating in an event managed or co-sponsored by parties other than or in addition to Envision may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties.  Except as described herein, Envision will not disclose your personal data to any other third party without your consent except where required to do so by law. 

On this page:

Acceptance of policies and registration conditions

How we will use your information

Nondiscrimination policy

Event conduct and safety

Liability waiver & release

Service as an invited speaker

Credential/badge scanning during the event

Usage of photographic and video material taken at ENVISION events

Recordings of the proceedings of standards development meetings

General

Nondiscrimination policy

ENVISION prohibits discrimination, harassment, and bullying against any person for any reason—for example, because of age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law.

For more information on the ENVISION policy

Event conduct and safety

ENVISION is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at ENVISION-related events. ENVISION has no tolerance for discrimination, harassment, or bullying in any form at ENVISION-related events. Participants are expected to adhere to these principles and respect the rights of others.

What To Do If You Witness or are Subjected to Unacceptable Behavior:  Participants should report any behavior inconsistent with these principles to onsite event staff. Event staff will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance.

You may also contact ENVISION directly to report a concern at eventconduct@Envision.org.

Read the entire Event Conduct and Safety Statement

Liability waiver & release

In consideration of being allowed to register for, and participate in the event, you hereby warrant and represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue ENVISION or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, illness, including but not limited to COVID-19, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of ENVISION.  This Liability Waiver and Release is specifically binding upon your heirs and assigns and is knowingly given.

Service as an invited speaker

If you agree to speak at an ENVISION sponsored event, we may share your contact and biographical information with event attendees. Sometimes we may also request a photograph. In other cases, we post on the respective event website information such as your name, employer, physical work address, work email address, as well as a link to your company website and/or professional LinkedIn page available to the public. This is so that visitors to the event website, including event attendees and speakers, can contact you with questions and requests for more information, and to provide feedback if needed. Additionally, speakers may be asked to complete a release agreement or copyright form prior to their presentation. 

Credential/badge scanning during the event

ENVISION event co-sponsors, exhibitors, and other third parties may directly request your personal information at their exhibit booths or presentations.  Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information. 

If during the event you attend a session or program hosted by an exhibitor other than ENVISION, you understand and agree that when you present your badge for scanning or when you provide personal data, that information will go to a non-ENVISION entity and ENVISION takes no responsibility for how that company uses your personal information.

Usage of photographic and video material taken at ENVISION events

To comply with global data privacy laws, ENVISION imposes certain restrictions on the use of multimedia at its events (e.g. photography, video, audio, online streaming, and all future mediums).  An attendee is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.